Be responsible for backing up your own data, use a strong account password and protect some or all files with a second level of password protection. ❖ If you use cloud backup or file sharing systems, don’t blindly rely on them. (Use the 3-2-1 model.) ❖ Strengthen your passwords using long phrases of words, numbers, and symbols. Key Takeaways Recommendations to Protect and Share Your Data ❖ Setup a robust, automatic backup system with both on-site and off-site copies. See Resources for articles about Boxcryptor and archive password in CrashPlan. ![]() CrashPlan lets you set a second password called an archive password. Encrypt files that you store in online file sharing systems using BoxCryptor.Have a local backup of data you store in the cloud.See Resources for citations on these 3 examples Friday, October 25, 13 Most companies have a master password which they can use to get into your account. ![]() Any password could be used to access any Dropbox account. All data deleted only 10% initially restored from backup. Who has access to your data? Hosting company, our government, foreign governments, everybody? Examples 1.Does the company back up your data and will they restore all of it?.GoogleDrive does not support Windows Phones.Google Drive and SkyDrive do not support Blackberry phones.GoogleDrive and SkyDrive support collaborative editing.Dropbox seems to have the most 3rd-party apps.Only with paid accounts Yes, last 5 versions Yes Who uses an online file sharing system, such as Dropbox, SkyDrive, or GoogleDrive? 2. LastPass (Web-based) See Resources for articles disk images and password managers Friday, October 25, 13.1Password (Mac, Windows, iOS, Android).Create an encrypted disk image using OS X’s Disk Utility, TrueCrypt (free Mac and PC) or BoxCryptor. Computer File–Store a Word or Excel file in an encrypted disk image. Paper–Write a hint, not the password itself. Examples 2%MilkHasLessFat (16 characters) $200HaircutsAreExpensive (24 characters) Andrew’sBirthdayIs10/26/78 (26 characters) 12 Friday, October 25, 13 Test a password’s strength using Mac OS X’s Password Assistant or one of the websites listed in Resources. Use a minimum of 10 characters–a mix of letters, numbers, and symbols. Every extra character makes the password exponentially stronger. Who has had a computer, tablet or smartphone lost or stolen? Who has had one of their online accounts broken into? (Gmail, Yahoo, eBay, etc.) 2. We need to strike the best balance between the security of long, complex passwords and the convenience of memorable passwords Security today is typically tied to passwords. Security and convenience are currently inversely related. Typical costs ~$1500-$2500 plus pain and sufferingĭowntime is minutes or hours, Downtime is measured in days maybe a day or two at most or weeks 9 Friday, October 25, 13 8 Friday, October 25, 13ĭriveSavers Professional Data Recovery, starts at $500 See Resources for articles about setting up Mac and Windows backups. Windows 8–Use File History, Acronis’ True Image ($50) and an online backup service like CrashPlan. CrashPlan free or $60/yr Windows 7–Use Backup and Restore with an online backup service like CrashPlan. Time Machine requires OS X 10.5 or newer. Back up your smartphone and/or tablet to your computer 6ģ-2-1 Backup Systems Mac OS X–Use Time Machine with an online backup service like CrashPlan.Dropbox (or other file sharing systems) do not offer the same amount of protection as a robust backup application.Produce multiple files, stored on multiple drives, kept in multiple locations Copy all files (operating system, applications and your personal data) 2. It’s rare, but it happens.īackup Requirements A comprehensive back up system should do the following: 1. Your computer could be damaged by fire, flood or burglary. All drives will fail eventually on their own, or possibly immediately if they are dropped. You can accidentally delete or over-write a file. Damaged files may not open and thus data can be lost. You might want a previous version of a document. If it’s worth backing up once, then it’s worth backing up twice. Those who have lost data and those who will lose data. There are two kinds of people in this world. ![]() Online (Cloud) File Sharing Systems You can download a PDF copy of today’s presentation at: Today’s Topics Protecting and Sharing Your Data 1. Macintosh Support, Training and Consulting Friday, October 25, 13 Protecting & Sharing Your Data Tim Hannon October 26, 2013
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